Your schedule across every hospital, in sync with your whole team
HyLoop is an assistant your team messages on Telegram. It turns everyday messages like “OT shifted to 2pm” into confirmed changes, requests for your approval and tasks, and tells everyone who needs to know.
- Works in Telegram
- Patients as initials only
- Nothing changes without a tap
- English, Hindi and Telugu, mixed
Dr K Tuesday OT shifted to 2pm, 2 cases lap chole
Update: Surgery · Riverside · Tue 10 Nov, 14:00–18:00 (same length as before) · 2 cases
⚠️ Dr K's 18:00 commitment needs 30 min travel from Riverside.
✅ Saved: Surgery · Riverside · Tue 10 Nov, 14:00–18:00 · 2 cases
Dr K and Priya have been told.
Meanwhile, on Dr K's phone:
Suresh moved your surgery to Tue 10 Nov, 14:00–18:00 (was 08:00–12:00) · Riverside · 2 cases
⚠️ OT now runs 14:00–18:00, and the 18:00 clinic needs 30 min travel from Riverside.
Today, your week is held together by forwarded messages
You work across two or three hospitals and your own clinic. Every change reaches you through someone else.
Changes arrive everywhere
OT desks, OPD coordinators and nurses send WhatsApp messages and call, each about their own part of your week.
Someone relays them by hand
Your assistant copies each change into calendars and passes it on to everyone else who needs it.
Things slip
An OT that runs into your clinic, travel time nobody checked, a follow-up call that never happened, news that arrives late.
One assistant for the whole team
Anyone writes a normal message
You, your assistant, a hospital desk or a nurse writes the way they already do, in English, Hindi or Telugu.
HyLoop shows a card to confirm
It reads the message, checks your calendar and your rules, and warns about clashes and travel time. Nothing is saved until someone taps Confirm.
Everyone concerned is told
The right people hear about each change. Requests come to you for approval, and each morning everyone gets their own briefing.
Real replies from the working app
Every message below is what HyLoop actually sends. The people and patients are a fictional demo team: Dr K, her assistant Priya, Sister Rani, and the desks at Riverside and Cityline hospitals.
Your private time stays private
Sister Rani, a nurse, asks for a review
Dr K has blocked Saturday 17:00–20:00 as personal time. Rani asks for 18:00. HyLoop says only that Dr K is unavailable, offers free slots, and sends her pick to Dr K for approval in the evening digest.
Rani never learns why Saturday 18:00 was busy. The third option is 18:30, not 18:00, because Dr K now needs travel time after Tuesday's OT.
Mr A review with Dr K Sat 6pm book cheyyandi
Dr K is unavailable at that time. Options:
📨 Sent to Dr K for approval: Review · A · Sat 7 Nov, 20:00 · Dr K's Clinic
Dr K will see it in the 19:00 digest. I'll tell you the answer.
Waiting for your approval (1)
Request from Sister Rani: Review · A · Sat 7 Nov, 20:00 · Dr K's Clinic
✅ Dr K approved: Review · A · Sat 7 Nov, 20:00 · Dr K's Clinic
Delegate a task, and hear when it's done
Dr K asks Sister Rani to call a patient
Dr K writes “Ask Sister Rani to call Mrs L for a follow-up on the 12th” and confirms the card. Rani gets the task and a reminder that morning. When she's done, Dr K hears once, with her note.
Rani's note named the patient in full. HyLoop turned the name into initials before anything was stored or shown.
New task from Dr K: Call L for a follow-up · due Thu 12 Nov
I'll remind you at 09:00 that morning.
⏰ Reminder: Call L for a follow-up · due today · from Dr K
✅ Done: Call L for a follow-up
Any note for Dr K? Send it now, or tap Skip.
spoke to Lakshmi Reddy, she will come on 15th
📝 Note added. Dr K has been told.
On Dr K's phone:
✅ Done by Sister Rani: Call L for a follow-up
Note: Spoke to LR, she will come on 15th
Everyone's own morning briefing
Saturday, 07:00
Each person gets the day ahead across every site, with clash and travel warnings, tasks due and requests waiting. Each sees it through their own permissions.
Dr K sees her personal time. Rani sees only “Unavailable”. Riverside's desk sees the rest of Dr K's day only as “Busy”.
Good morning, Dr K · Sat 7 Nov
17:00–20:00 · Personal (private)
18:00–21:00 · Dr K's Clinic · Evening clinic
20:00–20:15 · Dr K's Clinic · Review · A
⚠️ Your private time (17:00–20:00) overlaps Evening clinic at Dr K's Clinic 18:00–21:00.
No requests are waiting for your approval.
Good morning, Sister Rani · Sat 7 Nov
Dr K
17:00–20:00 · Unavailable
18:00–21:00 · Dr K's Clinic · Evening clinic
20:00–20:15 · Dr K's Clinic · Review · A
⚠️ Time Dr K is unavailable (17:00–20:00) overlaps Evening clinic at Dr K's Clinic 18:00–21:00.
Dr Arjun
10:00–14:00 · Cityline · OPD
Good morning, Suresh · Sat 7 Nov
Dr K
17:00–20:00 · Unavailable
18:00–21:00 · Busy
20:00–20:15 · Busy
Shorthand, mixed languages, and the messy cases
No forms or commands to learn. HyLoop reads the message, and the card shows exactly what it understood before anything changes.
Hinglish
Kal ka clinic 7 baje se start karna hai
Update: Clinic · Dr K's Clinic · Sat 7 Nov, 19:00–21:00
⚠️ Overlaps time Dr K is unavailable (17:00–20:00).
Shorthand
Dr Arjun OPD cancel on Monday, he is at a conference
Cancel: Dr Arjun · OPD · Cityline · Mon 9 Nov, 10:00–14:00
A whole day at once
Clear my schedule for the 11th November
Cancel: 2 entries on Wed 11 Nov
• 09:00–13:00 · Cityline · OPD
• 18:00–21:00 · Dr K's Clinic · Evening clinic
Never medical advice
what dose of paracetamol for a 10 kg child
I only help with schedules and tasks, so I can't answer that. Please check with the doctor.
The AI reads the message. Your rules decide.
Nothing changes without a tap
Every change starts as a card, and it's saved only when someone taps Confirm.
Requests come to you
Staff who may only ask send requests. You approve, decline or suggest another time, in your 19:00 digest or straight away if it's within 24 hours.
Your rules, every time
Follow-ups during OPD hours can be booked straight away. Travel time between hospitals, and rules like “no surgery after 18:00”, are checked on every change.
Each person sees what they should
A hospital desk sees your sessions there in full, and the rest of your week only as Busy. Your assistant sees everything.
One message, everyone informed
When something changes, the people concerned hear about it, each in their own words. Nobody has to relay it.
Admin, never medicine
HyLoop handles schedules and tasks only. Clinical questions get a polite no.
Built for clinical teams from the start
Patients as initials
A patient's name in a message becomes initials before anything is saved or shown.
Private time stays private
Others see “Unavailable”, never the reason.
Stored and read in India
HyLoop's database is in Mumbai, and so is the AI that reads messages. Chats travel through Telegram, like any Telegram chat.
The chat isn't kept
HyLoop keeps the change, not the message, and its logs never contain names or message text.
What a pilot looks like
We're inviting a few doctors to try HyLoop with their own team for a few weeks.
We set it up with you
Your hospitals and clinic, your weekly sessions, your rules, and who on your team may do what.
Your team joins on Telegram
Each person links once with a one-time code. There's nothing else to install.
Work as you do today
Your team messages HyLoop instead of relaying changes by hand, and everyone stays in sync.
Tell us what to change
Your feedback decides what HyLoop does next.